CD Weekly Wire - June 10, 2013

AD Update:

Monthly Mileage Submission Requirements and Tips

Being the start of June, last week was a busy time for mileage reimbursement requests for May. I worked up a short note on this topic for the ANR folks last week and realized it probably has some value among the CD folks too. It seems that most of us have gotten the hang of submitting for reimbursement for our monthly mileage via the eRequest system, but another reminder surely couldn’t hurt.

For your monthly mileage reimbursement requests (mileage log), here is what the business office requires:

  1. Full addresses for each travel event are required on the excel mileage log form
  2. One month’s travel per eRequest – do not submit multiple months in one request
  3. Regular monthly submissions (don’t wait, reimbursement requests for travel more than 90 days past go to the Dean for consideration… your reimbursement request may be denied).

Here’s what I am encouraging:

  1. Know your account(s)…keep a cheat sheet somewhere handy with chartfield info for each.
  2. Keep tabs on your account balances… if you are part of the ‘55120 group,’ please make a point to review the quarterly reports provided by Rachel… thank you very much, Rachel!
  3. When requesting reimbursement, enter the appropriate chartfield info… I think the responsibility for knowing where these funds are housed (i.e. chartfield info) and the fund balances, too, accompanies the privilege of having access to these funds.
  4. Include the necessary business purpose description: for travel, the business office prefers “Monthly Mileage for Extension Business Travel.”

I have learned it is easier to copy a previous eRequest (you don’t need to re-populate all the chartfield info, address, business purpose, etc. every time) than create a new one every month.

Directions for copying a previous eRequest:

Go to and select the ‘Search’ for existing eRequest option instead of ‘New.’ In the search parameter window, enter your appropriate Org in the box and pick your previous month’s request. At the bottom of the window that displays your previous month’s request, click on ‘Copy Request.’ After doing so, a little window appears that asks if you want to copy…. Click on ‘Okay’ and you will be on your way.

Give it a try next time… after doing this a few times, it is pretty easy and makes the whole process a lot easier. If you have any questions, please contact me or Rachel Crusey ( or 614-292-3748) or your business office rep. And, if you are still reading at this point,  : )  you may find some helpful info in a well-done business office slide presentation shared at

Send Upcoming Events & Event Summaries for Summer 'CD Quarterly News'

Please send information about your upcoming events (after July 8) and/or recent event summaries and photos for the summer issue of the CD Quarterly News to Sandy ( by the end of this week. The proof will be ready next week with publication by July 9.



Promotion Web Conference - June 14:

Greg Davis will lead a CarmenConnect web conference for CD professionals who are on, or interested in being on, promotion track. The meeting will be held on Friday, June 14, starting at 3:00 p.m. Meeting room link: (enter as a guest). If you have specific questions, please send them to Greg ( before Friday.

Next Urban "Grow Your Own" Workshop - June 15:

The next workshop in the "Grow Your Own" series will be held June 15 in Columbus. The workshops are free and are sponsored by Ohio State University Extension, Local Matters, and the Godman Guild. All workshops will be held at the Godman Guild, 303 E. 6th Street in Columbus. Participants are asked to RSVP by emailing The remaining workshops are:

  • Keeping Bees in the City, June 15, 9 a.m. to noon. The Central Ohio Beekeepers Association will present this introductory workshop, with a special emphasis on keeping bees in urban environments.
  • GAPs Workshop for Urban Food Producers, July 13, 9:00 to 11:00 a.m. Mike Hogan, educator with OSU Extension, will teach an introductory food safety workshop focused on GAPs (Good Agricultural Practices) geared to urban producers of fruits, vegetables, and other food items.

Read the news release for complete information.

Aquatic Invasive Species Webinar Series - June 18 & 20:

This webinar series is a collaborative initiative of the National Oceanic and Atmospheric Association (NOAA) Great Lakes Sea Grant Network and will be presented on June 18 and June 20 from 1:00 to 2:00 p.m. The first webinar, The Science behind Aquatic Invasive Plants, will include the following presentations:

  • An Overview of Aquatic Invasive Plants
  • Assessing the Ecological Risk of Aquatic Plants
  • Preventing the Spread of Aquatic Invasive Species

The second webinar, Building a Better Water Garden, will include:

  • Creating Beautiful and Environmentally Responsible Water Landscapes
  • Alternatives for Invasive Aquatic Plants

For more information, visit: To register for the June 18 session, click here. To register for the June 20 session, click here.

Save the Date - Real Money. Real World. In-service August 8:

Hold Thursday, August 8, for a Real Money. Real World. Signature Program in-service at the Nationwide and Ohio Farm Bureau 4-H Center. The 2013 curriculum is in the process of finalization and will be available by August 1. Details regarding cost for the poster kit/curriculum will be available soon, but should be less than $250. The RMRW 2013 kits will be ready for pick-up at the in-service. Watch for registration details in the next few weeks. For information regarding this OSUE Signature Program, visit: Contact Kathy Michelich ( or 513-695-1311) if you have questions.



OSUE Awareness Presentations Available Soon to be shared with Groups:

Jim Bates, Extension Field Specialist for Family Wellness, is developing brief 15 to 20 minute presentations on each of the following topics that can be delivered during Advisory Committee meetings (i.e., Extension Advisory Committees, FCS Advisory Committees, 4-H Councils, Families and Children First Councils, interagency committees, etc.):

  1. Gambling and gambling addiction
  2. Human trafficking (causes of prostitution, education and services for rebuilding post-prostitution)
  3. Co-parenting successfully for healthy child development
  4. Keeping kids safe, “stranger danger”
  5. Grandparent involvement in grandchildren’s lives (child care, caregiving, or long-distance)
  6. Sudden shale wealth
  7. Parent, Marriage, Fatherhood education curricula options
  8. Issues in aging

The goal of doing this is AWARENESS . . . to make our partners aware of what Extension is doing or has to offer in these areas. If you know of groups who might be interested, please contact Jim (614-688-1468 or

CFAES Crisis Communications Plan Updated:

The College of Food, Agricultural, and Environmental Sciences (CFAES) Crisis Communications Plan has been updated and posted online at: The plan can be downloaded to your computer. It is updated every six months. Contact information is also posted with this link, if you have questions about the plan.

Article of Interest:

Assets-Based Community Development, by John Kretzmann and John P. Knight (National Civic Review)


OSU Extension CD Mission Statement:

Ohio State University Extension Community Development helps communities enhance their well-being.


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